Published: 17 August 2017 17 August 2017
Sons of Erin Cape Cod
Membership Meeting August 13, 2017
Meeting opened: 10:30 am
Board Members Present: John Flaherty, Elizabeth Lynch, Roger Christiansen, Mike Shea, Lisa Williams, Tom Hickey
Board Members Absent: Ed Tierney
New Initiative: Quarterly new member open houses will be organized to help new members meet existing members.
Recording Secretary: Nancy Apple has volunteered to serve as recording secretary for the year. A motion was made to appoint Nancy as recording secretary, seconded and approved.
Treasurer: The attached treasurer’s report was reviewed. A January through July Profit and Loss Statement was also available. If anyone has questions regarding the financial report or statement, please contact Roger Christiansen. A motion was made to accept the treasurer’s report, seconded and approved.
Membership: There are 1326 active members, 368 past members did not renew. On August 2nd the non-current member numbers were pulled from the drum. Thank you to all the members that helped update the drum.
Bar: Anyone who has not picked up their new membership card can do so at the bar. The new locks are very quick so the door should be opened quickly after passing your card in front of the reader. The Paddy Murphy Quartet has been booked from 4 to 7 pm on September 17th for the ½ Way to Saint Patrick’s Day event. They will start after the Patriots game.
Kitchen: Thanks to kitchen and dining rooms crew for their hard work, please be patient and nice to your server. Pub food will be served at the ½ Way to Saint Patrick’s Day event.
Member Question: Will there be corned beef and cabbage at the ½ Way event.
Answer: No, just pub food.
Events: There has been very poor attendance at recent events. For example, five people came to Easter brunch; the day after Cinco de Mayo event the people that came left early and the DJ played to an empty house most of the night at significant cost to the club; there were 40 people at Derby Day of which 15 where volunteers; painting night was cancelled because not enough people registered to break even.
Comedy night is Saturday, August 19th starting at 8:30. Please bring your friends and purchase your tickets now for $25. Only 15 tickets have been sold, we need 48 people to break even. A lecture series will start in October. The speakers are not selling services, just providing information. October’s topic will be genealogy, November’s topic will be wills and trusts. Other upcoming events include the Halloween party (costume or come as you are) and the night before Thanksgiving. Thanks to all committee members for their hard work.
Building: no report
A number of members have expressed concern regarding the number of guests attending dinners, and the resulting shortage of seating for members. The current policy is that only 2 guests are allowed per member in July and August. The Board has decided to extend this policy throughout the year. Volunteers will be posted at both entrances starting August 17th on food service nights to check membership cards and enforce the two guest limit. Guest will continue to need to sign in. Spouses that are not members count as a guest. An email will go out on Monday explaining this policy change.
Members must show their cards to get the $2 dinner discount. Please make sure guests are aware that liquor is not allowed outside the building, this infraction jeopardizes our license, members/guest must clear their own tables, and smoking is only allowed outside the back door.
Member Question: Are children considered guests?
Answer: Anyone under the age of 21 is not considered a guest under this policy.
Member Question: What about spouses that are in the process of joining?
Answer: Spouses that have gone through the vetting process and are just waiting for approval at the monthly meeting will be considered members for the purpose of this policy. There will also be a grace period for spouse membership applications in September with waiver of the $75 initiation fee. Spouses do not have to be Irish, they can be associate members without voting rights. The fee is the same for associate members.
Member Question: How will this impact non-members introduced to the Club after the golf league on Wednesday night?
Answer: The policy only applies when food is being served.
Reminder: Unlimited guests are allowed for the Comedy Night event starting at 8:30.
Member Statement: A member expressed concern that the extension of this policy year round will impact revenue in the winter, spring and fall, and s/he does not agree with the change.
Sunshine Committee: The Sunshine Committee sends get well or sympathy cards in the event of member illness or death. There will be a folder set up on the back wall for members to provide information on member illnesses and deaths.
Volunteers are the key to success of a membership organization. A list of Committees was distributed and all are encourage to volunteer. The commitment is generally one or two hours a month and it is a great way to meet new people. A sign-up sheet was available.
A thank you note received from scholarship recipient Daniel Lavelle was read.
The turnout this month was great, please come back again and bring a friend. The food is excellent.
Meeting Adjourned: 11:07
Respectfully Submitted: Nancy Apple